Policies
At Sólar, we follow clear values that reflect who we are and how we work. Our values and policies serve as guiding principles in everything we do.
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Sólar's Environmental Policy
Sólar’s environmental policy is rooted in the company’s core values — respect, positivity, and professionalism — and applies to all aspects of its operations.
Sólar is committed to being a leader in environmental matters by ensuring that decision-making and daily operations have a positive impact on both the environment and society. The company constantly seeks to minimize negative environmental effects, including through Nordic Swan ecolabelling.
Sólar is committed to being a leader in environmental matters by ensuring that decision-making and daily operations have a positive impact on both the environment and society. The company constantly seeks to minimize negative environmental effects, including through Nordic Swan ecolabelling.
Policy Objectives
- Sólar will effectively manage the environmental aspects of its operations with a focus on environmental protection and social responsibility.
- Sólar will comply with all legal requirements related to environmental issues.
- Sólar will raise environmental awareness among employees through regular training.
- Sólar will make this policy accessible to all employees, contractors, and suppliers, present it to new staff, and review it as necessary.
- Sólar will pursue continuous improvement in environmental performance based on monitoring results and evaluations. In addition, the company will conduct regular inspections and audits of its environmental management system.
- Sólar will regularly set new environmental goals in line with its values and environmental policy.
Sólar regards itself as a responsible participant in the circular economy and is committed to respecting the environment. Therefore, Sólar declares that all employees and contractors are required to adhere to this environmental policy in all their work.
This policy takes effect from September 2024.
Sólar’s Policy on the Prevention of Bullying, Harassment and Wellbeing at Work
Declaration and Definitions
Sólar ehf declares that all employees have the right to be treated with respect and care. Bullying, sexual harassment, gender-based harassment and/or violence will not be tolerated.
- Bullying
Sólar ehf declares that all employees have the right to be treated with respect and care. Bullying, sexual harassment, gender-based harassment and/or violence will not be tolerated. - Gender-Based Harassment
Conduct based on a person’s gender that is unwelcome and has the purpose or effect of violating that person’s dignity, or creating an intimidating, hostile, degrading, humiliating or offensive environment. - Sexual Harassment
Any kind of sexual behavior that is unwelcome and has the purpose or effect of violating a person’s dignity, particularly when the conduct creates an intimidating, hostile, degrading, humiliating, or offensive environment. Such conduct may be verbal, non-verbal, symbolic, and/or physical. - Violence
Any behavior that causes, or could cause, physical or psychological harm or suffering to the person targeted, including threats of such behavior, coercion, or arbitrary deprivation of freedom.
Main Objective
The aim of this policy and response plan against bullying, sexual and gender-based harassment, and violence is to prevent such behavior in the workplace and ensure that resources are available if someone believes they have been subjected to it. The definitions in this policy and response plan are based on current labor protection legislation and Regulation No. 1009/2015 on measures against bullying, sexual harassment, gender-based harassment, and violence in the workplace.
Rights and Responsibilities
An employee who has experienced or has knowledge of bullying, sexual harassment, gender-based harassment, and/or violence in the workplace must inform their supervisor, safety representative or the HR director.
All parties are obligated to respond as quickly as possible when a report of bullying, harassment, or other inappropriate behavior towards staff is received. All such cases are investigated, and it is the responsibility of management to ensure this. Full confidentiality will always be maintained in handling cases and data, to protect the interests of all involved.
Employees must uphold the values of Sólar ehf — respect, positivity and professionalism — in their daily work and demonstrate ethical responsibility in interactions with colleagues.
Employees are prohibited from bullying, harassing, or using violence against colleagues.
All staff must contribute to creating a positive work environment that promotes wellbeing at work and is free from bullying, sexual harassment, gender-based harassment and/or violence.
New employees will be introduced to the company’s policy and response plan to prevent bullying, sexual harassment, gender-based harassment, and violence at the start of their employment. The policy and plan are also reviewed regularly at staff meetings. Bullying, sexual harassment, gender-based harassment, and violence are not tolerated at Sólar. If a supervisor becomes aware of such behavior, they must act in accordance with the response plan.
The company will take action against employees who engage in bullying, harassment, or violence, such as issuing a warning or termination of employment. If the perpetrator remains in employment, they will be held accountable and supported to change their behavior. The victim’s need for support will be assessed and support provided as required.
If an assessment concludes that bullying, harassment, or violence has not occurred in the workplace, measures will still be taken to address the circumstances that were complained about or reported, if they still exist, and to prevent such conditions from arising again.
All parties are obligated to respond as quickly as possible when a report of bullying, harassment, or other inappropriate behavior towards staff is received. All such cases are investigated, and it is the responsibility of management to ensure this. Full confidentiality will always be maintained in handling cases and data, to protect the interests of all involved.
Employees must uphold the values of Sólar ehf — respect, positivity and professionalism — in their daily work and demonstrate ethical responsibility in interactions with colleagues.
Employees are prohibited from bullying, harassing, or using violence against colleagues.
All staff must contribute to creating a positive work environment that promotes wellbeing at work and is free from bullying, sexual harassment, gender-based harassment and/or violence.
New employees will be introduced to the company’s policy and response plan to prevent bullying, sexual harassment, gender-based harassment, and violence at the start of their employment. The policy and plan are also reviewed regularly at staff meetings. Bullying, sexual harassment, gender-based harassment, and violence are not tolerated at Sólar. If a supervisor becomes aware of such behavior, they must act in accordance with the response plan.
The company will take action against employees who engage in bullying, harassment, or violence, such as issuing a warning or termination of employment. If the perpetrator remains in employment, they will be held accountable and supported to change their behavior. The victim’s need for support will be assessed and support provided as required.
If an assessment concludes that bullying, harassment, or violence has not occurred in the workplace, measures will still be taken to address the circumstances that were complained about or reported, if they still exist, and to prevent such conditions from arising again.
This policy takes effect from April 2023 and was approved by the executive management.
Sólar ehf Equality Plan 2023 — 2026
Purpose
At Sólar ehf a diverse group of employees work together, representing different nationalities and backgrounds. The Equality Plan is established in accordance with Act No. 150/2020 on Equal Status and Equal Rights Irrespective of Gender, as well as other laws and requirements relating to equality.
The purpose of the plan is to ensure equal status and equal rights for all genders, as well as for individuals registered with a neutral gender in the National Registry, within the company — regardless of their role or position. Sólar ehf is committed to being a workplace where all employees are valued on their own merits, regardless of gender, nationality, age, religion, or other such characteristics.
Sólar ehf will introduce the plan to all employees, as it is important for both management and staff to be aware of the importance of equality in all tasks and projects within the company.
The Equality Plan applies to all employees of Sólar ehf. In addition, Sólar has adopted a specific Equal Pay Policy.
The purpose of the plan is to ensure equal status and equal rights for all genders, as well as for individuals registered with a neutral gender in the National Registry, within the company — regardless of their role or position. Sólar ehf is committed to being a workplace where all employees are valued on their own merits, regardless of gender, nationality, age, religion, or other such characteristics.
Sólar ehf will introduce the plan to all employees, as it is important for both management and staff to be aware of the importance of equality in all tasks and projects within the company.
The Equality Plan applies to all employees of Sólar ehf. In addition, Sólar has adopted a specific Equal Pay Policy.
Objectives
Sólar emphasizes equal rights between genders in terms of pay, appointments, job opportunities, and participation in committees and projects across all occupational groups within the company. Employees shall furthermore enjoy the same opportunities, rights, and working conditions regardless of race, nationality, religion, or other factors. Sólar obtained Equal Pay Certification in 2020 and has maintained it since, in accordance with Article 7 of Act No. 150/2020. Each year, work is carried out to maintain certification, and every three years the company undergoes recertification.
The Following are Sólar’s Objectives:
- Staff shall enjoy equal pay and remuneration for work of equal value, irrespective of gender.
- A vacancy for application shall be open to all, regardless of gender.
- It is emphasized that vocational training and retraining are available to all staff, regardless of gender.
- It is emphasized that staff can coordinate working hours and family life as much as possible.
- Staff should be facilitated to return to work after maternity and parental leave or leave from work due to urgent family circumstances.
- Bullying, gender-based violence, gender-based harassment and sexual harassment have not passed in the workplace.
Sólar’s Code of Conduct
Sólar’s Code of Conduct sets out general principles for good and responsible business practices and applies to everyone who works for the company, represents it, or acts in its name. We adopt these principles in our work and in our interactions with customers, suppliers, and other stakeholders. Employees of Sólar are expected to uphold the company’s values in all their work, in their relationships with one another, with clients, and with all partners. Sólar’s core values are: RESPECT, POSITIVITY and PROFESSIONALISM.
The purpose of these rules is to provide a framework for our work and to offer guidance on how we conduct ourselves on behalf of the company, in our interactions with one another, and with external partners. The rules are also intended to ensure integrity and promote compliance with both our internal standards and the laws and regulations of society.
Community
We strive to contribute to building and being a respected part of the community in which we operate. Respect is earned through our actions, both inside and outside the company, by following the rules of society and conducting our work with integrity, fairness, and justice. We are committed to not allowing unethical business practices to take place, which includes reporting suspected violations to the appropriate authorities and participating in initiatives that counter fraud, corruption and illegal activity.
Equality and Respect
We are guided at all times by the principles of equality and human rights in our work. We show tolerance and consideration for differing viewpoints. We promote transparency through our working methods, foster positive communication and thereby ensure strong teamwork.
Safety
We always prioritize safety in our work, informing and educating employees and partners about the safety requirements that apply and must be followed. In this way, we adhere to safety regulations at all times.
Clients
We nurture strong relationships with our clients, listen to their needs and make every effort to earn their trust. We take client feedback and suggestions seriously, strive to learn from them and respond without delay. We act with integrity in all client interactions to ensure mutual benefit. We do not offer valuables, gifts or anything that could be interpreted as an attempt to influence decision-making or secure undue advantage.
Partners
We uphold respect and integrity in our dealings with partners and other stakeholders. We require that our partners conduct their operations in accordance with applicable laws, regulations and sound business practices. We obtain sufficient information about our partners to ensure we are not complicit in unethical business practices or human rights violations.
The workplace
It is the responsibility of all Sólar employees to foster good teamwork and a positive workplace culture. We care about our colleagues, clients and other partners. We treat one another with fairness and respect, show tolerance, consider different viewpoints and allow everyone’s talents to be recognized and developed. This contributes to job satisfaction and positively strengthens our workplace community.
Confidentiality
We always maintain strict confidentiality and are bound by non-disclosure regarding anything we learn in the course of our work that relates to the company, clients or partners. We do not use such information for personal gain, nor do we disclose information that must remain confidential, unless required to do so by law. The duty of confidentiality remains in effect even after employment ends.
Reputation
Sólar’s reputation is one of our most valuable assets. We have a duty to preserve and strengthen it in order to earn the trust of the community and create a positive workplace. We do this best by respecting and adhering to the company’s Code of Conduct at all times.
Published in Reykjavik, January 2018.
